This privacy policy (“policy”) will help you understand how Sitation, LLC (“Sitation”,”us”, “we”, “our”) uses and protects the data you provide to us when you visit and use Sitation.com (“website”, “service”). We reserve the right to change this policy at any given time, of which you will be promptly updated. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page.
When, How and What Data We Collect
In general, you are not required to provide any personal information in order to use our website. However, you may choose to contact us by completing the form provided on the “Contact Us” page of this Website, in which case we ask you to provide your name and contact information, and to submit specific questions to us. You may also choose to contact us voluntarily by telephone or e-mail. All personal data processed by us is necessary to fulfill the purposes for which they were collected.
When using the Website for information purposes, we may also collect the personal data that your web browser transmits to our server, including your IP address, the date and time of your visit, and data relating to your operating system and web browser. We use this data to ensure the security and successful navigation on the Website, and to compile statistical data on the use of our Websites.
During an engagement, or when consideration is being given to such an engagement, we may collect and process personal, financial or related data about our clients, prospective clients, their affiliates, or the relevant members of their personnel. The information that Sitation may assemble and maintain may be obtained from the client, generated as a result of the services provided, or received from third parties.
Cookies
We use cookies on our Website to anonymously track visits to our website for marketing. Use of this website constitutes your permission to gather and use this information.
How Data Is Used
We will use your personal data to process your request, to contact you, and to provide you with the information that you voluntarily have requested.
We may also use personal data and other data received from clients or prospective clients:
- to perform the tasks entrusted to us by our clients;
- for client relationship management purposes;
- for internal administrative or operational processes;
- to analyze the services you may be interested in;
- to send invitations and information from Sitation about events, publications, and services provided by the Company; and
- to satisfy any legal, professional, regulatory, accounting, or reporting requirements.
We will process personal and other data if and to the extent applicable law provides a lawful basis for us to do so and in particular:
- if the data subjects have consented to us doing so;
- if we need it to perform the contract we have entered into with a data subject;
- if we need it to comply with a legal obligation; or
- if we (or a third party) have a legitimate interest which is not overridden by the data subjects’ interests or fundamental rights and freedoms. Such legitimate interests will be the provision of services by us, administrative or operational processes within Sitation, and direct marketing.
This Website is not directed at children under the age of 13 and does not knowingly collect personal information from children under the age of 13. If Sitation obtains actual knowledge that it has obtained personal information about a child under the age of 13, that information will be immediately and permanently deleted from our records.
With Whom Data May Be Shared
Please note that in order to process a query, or to fulfill any of the purposes set out in the section above, we may be required to share personal and other data with other offices of Sitation and with other service providers with which we work. We will not share personal or other data with any other third party, except as required to do so by law. If you are or become a client of Sitation, you should know that all information that Sitation receives from a client is held in confidence, and is not released to people outside the Company, except as agreed to by the client, or as allowed or required under applicable law and the rules of professional conduct governing the provision of legal services.
How Long Data Is Retained
We will retain your personal and other data for as long as necessary to fulfill the purposes for which it was collected and processed in compliance with this Privacy Policy. To determine the retention period for personal and other data, we will take into consideration the purposes for which they were collected, the amount, the nature, the sensitivity and the applicable legal requirements. Generally, Sitation retains information in its files until completion of the engagement to which that information relates. Thereafter, those files may be purged and placed in storage or returned to the client. Sitation may retain copies of files returned to clients. Files retained by Sitation after completion of an engagement are not retained or marked for destruction in accordance with a fixed schedule. Instead, inactive files are maintained until Sitation determines that those files are no longer useful in rendering services. At any time, you have the right to contact us to remove you from our distribution lists by submitting a request on our Contact Us page.
During the retention of personal and other data, we take technical and organizational security measures against accidental or intentional manipulation, partial or complete loss, destruction, or unauthorized access by third parties. In order to guard clients’ nonpublic data, or the nonpublic data of business entities, Sitation maintains physical, electronic, and procedural safeguards that comply with professional standards and generally exceed the requirements imposed under federal law. Our security measures are continuously improved in line with technological developments.
What Rights You Have
We rely on you to provide accurate, complete, and current personal data to us.
You may also contact us to request more information in connection with our data processing activities.
Where we have relied on your consent as the legal grounds for processing your data, you may withdraw your consent at any time. Withdrawal does not invalidate the consent-based processing that occurred prior to withdrawal. If you object to the processing of your personal data, please do not provide such data.
You have the right to contact us at any time if you wish to complain about our processing of your personal data.
When contacting us in connection with the processing of your personal data (described above), you will need to provide sufficient identifying information, such as name, address, and birth date before your request can be processed. We may limit or deny access to personal data where providing such access would be unreasonably burdensome or expensive in the circumstances, or as otherwise permitted by law. In some circumstances, we may charge a reasonable fee, where warranted, for access to personal data.
CHANGES TO THE PRIVACY POLICY
Any changes we make to this Privacy Statement in the future will be posted on this page. Please check back periodically to see any updates or changes to our Privacy Statement.
